Print production planner job profile

Being responsible for the overall print process can be demanding but would suit those who are good at managing schedules and large systems

A print production planner controls, organises and monitors the flow of printed materials in a printing company.

In this role, you'll check schedules, confirm product specifications, arrange adjustments, oversee the work of staff in the department and monitor the quality of the product, ensuring deadlines are met.

You'll liaise with other production departments and customer account managers at local, national and international levels according to the scale of the work in hand.

A print production planner may also be referred to as a print manager, print supervisor, production press operations manager or production planning co-coordinator.

Responsibilities

In large companies, production planners work in various stages of the print production cycle:

administration - computerised management system used to generate specifications for the product order
origination - where artwork and digital images are designed
reprographic - where printing plates are produced
print machine rooms/floors - where printing presses operate
bindery - where products are bound and finished
dispatch - where products are packaged and distributed.

In smaller companies, production planners may take responsibility for several functions across a range of departments. Tasks may involve:

checking the accuracy and viability of the product specification
adapting computer systems to meet the requirements of the work
allocating, distributing and checking work with available staff
monitoring and maintaining the quality of the order
improving processes and cost-efficiency
managing production staff and trainees
liaising with customer account managers to discuss time or process setbacks
ensuring collaboration between different staff in different departments
keeping contact with customers to ensure specifications are carried out
complying with health and safety standards and workplace legislation
recommending changes and improvements.

Salary

Starting salaries range between £20,000 and £25,000.
In senior print production positions, salaries can reach £30,000 to £40,000 - with the potential for this to rise to £55,000 with significant experience.

Salaries vary depending on the company and range of responsibilities.

Income figures are intended as a guide only.

Working hours

Working hours vary. Large companies may operate a 24-hour, seven days a week production cycle with work shifts, including early starts, late finishes, weekends and public holidays. Smaller firms may run a standard working day for some employees.

What to expect

Technological advances have sped up print processes in all stages of production. One effect of this has been to increase customer expectations in terms of shorter deadlines. Planners can therefore expect to work under pressure to meet continual deadlines and must be prepared to work extra hours from time to time to ensure orders are efficiently processed.
You'll normally work from an office with standard equipment and access to computers.
Planners can also spend time in production areas.
When working on or near to machinery, you must wear appropriate safety gear and observe health and safety regulations.
General printing firms offer the most opportunities.
Jobs are available in most areas of the UK.
Planners are not normally required to travel, although, for example, in origination departments they make occasional visits to local customers.

Qualifications

Although this area of work is open to all graduates and diploma students, a degree or HND in the following subjects may increase your chances:

business studies
graphic communications
print media management
print production or digital print production
printing management.

Degree and HND courses may cover different skills areas, so check the course content to make sure it's relevant to the area of printing you want to work in. Courses may cover any of the following skills areas:

pre-press
machine printing
finishing
sheet-fed printing press control
ICT
total quality management
digital pre-press
publishing
publishing production
desktop publishing
publication production
print buying
production management
printing processes
print production.

Entry without a degree or HND is common, and many employers are willing to provide training at work, through an apprenticeship scheme or on day-release training. Related qualifications in art, design, communications and information technology will be helpful.

Postgraduate and professional courses are available.

Skills

You'll need:

good organisational skills and the ability to prioritise work, set targets and make decisions
the ability to work accurately and methodically under pressure
IT knowledge
initiative, with problem-solving skills
numerical and verbal reasoning
a high level of communication abilities, as the production planner is often the link between the shop floor and management
appreciation of customer service
tact and the ability to persuade and negotiate.

Work experience

The UK has a thriving print industry with companies based around the UK. If a placement is not included in your degree course, take the initiative to approach printing firms and ask if there is a work experience programme in place.

Any experience in the process of creating a printed product may also be helpful, at book publishers or newspapers, for example.

Find out more about the different kinds of work experience and internships that are available.

Employers

The UK's print sector is the world's sixth-largest producer of printed products, according to The British Printing Industries Federation (BPIF). With a turnover of more than £11.6billion, the sector includes 7,400 companies, employing around 105,000 people.

You can find work in the print industry in almost all areas of the UK. The highest concentration of companies is in London and the South East, but there is also a large number of opportunities in the North West, the East Midlands and Yorkshire and Humberside.

The largest sector in the industry is printed packaging (25%), followed by advertising literature and event programmes (24%), followed by newspapers, magazines and books (22%).

There are also companies that specialise in security printing (cheques, tickets and secure documents), and in packaging and labels.

It's now common for printing companies to deliver integrated marketing solutions to their clients by combining print and electronic media.

Employers include:

high street print shops and small general jobbing printers who provide origination, printing and finishing services, mostly for short-run, fast turn-around printed products, such as letterheads, flyers and business cards
larger companies offering facilities capable of producing a greater range of printed material, for example fine art printing, posters, brochures, catalogues and periodicals
specialist printers in screen-printing or printing on plastic, metal and other non-paper-based materials
large printing companies specialising in paperback and hardback book production
high volume web-offset printers, such as those producing newsprint and full-colour glossy magazines.

Other employers include advertising agencies, which hire production planners to plan the progress of clients' work, gather specification information, estimate costs of the work and act as the link between the agency and the printing company.

At all levels, the industry uses sophisticated technology and computerised production management systems.

Look for job vacancies at:

You can also check the local and regional press.

Recruitment agencies also handle vacancies. See:

Professional development

Short, subject-based courses are available at a range of centres throughout the country. These are available in full-time, part-time and distance learning courses.

Training is, however, often delivered in the workplace. There are options for day release and attendance at external courses for relevant qualifications.

A range of training options and relevant courses, (in all areas of the printing industry), are detailed on BPIF Training and Development.

This includes the Introduction to the Printing Industry which looks at the fundamentals and differences of the main printing processes as well as the different print finishing processes and key print and paper terminology.

Career prospects

During a career as a production planner, you may experience a range of planning work in the departments of administration, origination, reprographics, print, bindery and dispatch. The role provides an excellent grounding for supervisory and management careers in all parts of the industry.

After gaining experience, some planners specialise in one of the separate areas of production. This may be in estimating work or, with further training, account management, customer relations, sales or buying.

Promotion is normally to production manager, with responsibility for the long-term and day-to-day production planning and control of workflow across all departments. Ultimately, your aim might be to advance to works or general manager.

Larger organisations generally offer more opportunities for promotion to supervisory and management positions and often enable you to specialise in a particular role.

However, smaller, often family-owned micro businesses sometimes offer greater responsibility at an earlier stage in your career and allow you the chance to gain hands-on printing skills and experience in a range of specialist areas.

Print production managers can join the BPIF, choosing from a three-tiered membership. Benefits of membership include advice about industry-specific health and safety risks, HR support and legal guidance.

Print production planner