Patent examiner

Patent examiners use their scientific, technical and legal skills to assess applications for patents, which are granted to applicants to give them the right to stop other people using, selling or making their inventions

As a patent examiner you'll check that an invention is new, unique, clear and inventive and not merely an adjustment to something that already exists. You'll start by carrying out searches using UK and foreign patent specifications, technical literature and databases to check whether the invention already exists. Once this has been done, the applicant decides whether to carry on with their application.

If they wish to go ahead and return the application, you will then analyse it to identify any legal issues or evidence that the invention is not new or inventive and will write an in-depth report for the applicant, who can then amend their application if necessary.

You will continue to work on the application until it meets all the legal requirements, if possible, and a patent can be granted.

Patents are granted by the government and give inventors the right to prevent other parties from using or copying their invention for up to five years. After five years, you will need to renew it annually, up to a maximum of 20 years, if you want it to remain in force.

Patent examiners work for either the Intellectual Property Office (IPO) or the European Patent Office (EPO).

Responsibilities

As a patent examiner, you'll need to:

• investigate each application to ascertain that the invention is described clearly and in such a way that a skilled person would be able to use it
• examine the invention from a technical standpoint
• search through earlier publications, technical literature and online databases of UK and foreign patent specifications to make sure that the application is new
• consider legal matters affecting acceptability and entitlement to the monopoly claimed by the applicant
• gather information to judge the originality of an invention
• prepare an initial report and give the results of your search to the applicant or, more usually, a patent attorney, who then decides whether to proceed to the second stage of the application
• make a final decision as to the novelty of an invention, which is written in a final report
• discuss and negotiate with the applicant and patent attorney to resolve any matters raised in the final report
• maintain up-to-date knowledge of developments through study and visits to laboratories, factories, exhibitions and seminars.

Patent examiners at the EPO may also be involved in opposition procedures, which occur when a European patent has been granted and is then opposed by a third party (usually a competitor).

Salary

• Salaries for associate patent examiners at the IPO range from £30,269 to £34,889 a year. The maximum salary includes a recruitment and retention allowance of £3,106.
• Salaries for patent examiners can rise to over £40,000 a year.
• Senior patent examiners at the IPO can earn in excess of £50,000 a year.
• Salaries for patent examiners at the EPO follow a grading system and vary depending on your experience. Patent examiner basic monthly salaries (grades 7 to 10) are around €5,901 (£4,972) to €9,620 (£8,106). This figure is after the deduction of the EPO internal tax and before deduction of staff contributions to the social security and pension schemes.

Additional benefits for IPO jobs include a generous pension scheme, family-friendly policies, opportunities for secondments, discounted membership of various clubs, and eligibility for special and office-wide bonus payments.

EPO salaries and allowances are covered by the EPO's internal tax system and are exempt from national income tax.

The EPO package includes relocation benefits and various allowances (e.g. household, dependants, childcare, education, expatriation, installation, rent allowance), family-friendly benefits, contributory medical insurance and pension schemes, free gym access and social activities and clubs.

Income data from the IPO and EPO. Figures are intended as a guide only.

Working hours

A standard working week at the IPO is 37 hours (7 hours and 24 minutes a day) excluding lunch breaks. The IPO operates a flexible working system with no core hours, where you can work any time between 5am to 10pm. There may be opportunities for part-time and hybrid working.

The EPO working week is 40 hours and they offer a range of flexible working arrangements, including part-time work, home working (with a minimum onsite attendance) and flexitime.

What to expect

• The work is mainly office based, with an evenly paced workload.
• The main IPO office is based in Newport, south Wales, although there is also a small office in London. If you work for the EPO as a patent examiner, you must be willing to relocate to Munich, The Hague or Berlin.
• Self-employment and freelance work is not possible as a patent examiner.
• You may need to travel to exhibitions, industrial sites and laboratories to update your knowledge.
• The EPO provides a range of social events, clubs and communities to help relocated staff to feel at home.

Qualifications

To work as a patent examiner for the IPO, you'll need a 2:2 degree or above in science, engineering, mathematics, telecommunications, computer science or a related field. Alternatively, you can apply if you have substantial industrial experience in a relevant technical field at an equivalent level.

Job adverts will state the disciplines that are being recruited for, so you'll need to look out for jobs that relate to your area of expertise.

You don't need legal experience before joining the IPO as you'll be trained in the relevant legal and practical skills once you're in post.

During the recruitment process and you will be assessed on your behaviours, experience and technical skills.

Find out more about becoming a patent examiner with the IPO.

To work for the EPO, you'll need to be a citizen of one of the member states of the European Patent Organisation and have a Masters degree (or equivalent) in physics, chemistry, engineering or natural sciences. You'll also need excellent knowledge of one of the three official languages (English, French and German) and a working knowledge of the other two. Alternatively, you will need excellent knowledge of English and a willingness to learn the other two languages and reach a certain standard within a set time frame.

For more information on how to become a patent examiner at the EPO, see Work as a patent examiner.

Skills

You'll need to have:

• the ability to apply scientific and technical knowledge to the concepts of patent law
• excellent analytical and critical thinking skills
• the ability to think laterally and to problem solve
• an eye for detail and the ability to work quickly and accurately
• the ability to communicate complex technical and legal arguments, justifying the granting or otherwise of a patent, both orally and in writing
• teamworking skills and the ability to collaborate with colleagues to share knowledge and expertise
• research skills
• the ability to cope with being challenged by applicants during the patent process and by colleagues during your training
• interpersonal skills for interacting with colleagues and applicants to process patent applications efficiently
• flexibility of thought and the ability to grasp unfamiliar concepts
• self-motivation and a willingness to take responsibility for your own actions
• competence in IT, in order to search databases and check the originality of inventions
• perseverance and resilience as some patent cases can be challenging.

Work experience

It's helpful to have relevant industrial experience, but this doesn't need to be related to patents and documentation.

The EPO offers a limited number of internships, including the Pan-European Seal Young Professionals Programme. Find out more.

Find out more about the different kinds of work experience and internships that are available.

Employers

You'll usually work for either the IPO or the EPO.

The IPO is the UK government body responsible for intellectual property rights, which includes patents, trademarks, registered designs and copyright. It employs around 1,600 staff in Newport (and a small office in London), including over 400 patent examiners.

The EPO is the executive arm of the European Patent Organisation, an international organisation with 39 member states. It provides a uniform application procedure for individual inventors and companies seeking patent protection in up to 45 European countries. It employs over 4,000 patent examiners and has around 6,300 staff in total of 35 different nationalities.

The EPO headquarters are in Munich but it also has a branch in The Hague, as well as offices in Berlin and Vienna, and a liaison office in Brussels. Patent examiners are based in Munich, Berlin and The Hague.

Look for job vacancies at:

• Civil Service Jobs
• EPO Jobs
• New Scientist - occasional vacancies.

Professional development

The IPO provides a training programme for new recruits that includes mentoring, formal technical training courses and on-the-job learning. They also provide relevant training in the legal aspects of the role.

You'll start with an initial seven or eight-week training course designed to teach you the basics of patent law and how to search and examine patent applications and reports. Training includes seminars, practical demonstrations, coursework and tutorials.

Once you've completed this initial training, you'll join an examination group and start to work on live cases under the supervision of your line manager (a senior patent examiner). During the first two years, you'll change line manager and technology to broaden your experience. You'll continue to receive training on more advanced topics as you develop in the role.

There are also opportunities to take further legal and line manager training, which is helpful when looking to move to a senior patent examiner role.

The EPO provides a two-year training programme, which combines classroom learning with individual coaching from experienced patent examiners. You'll be working on real patent applications from day one.

Training covers all aspects of patent examination, including the use of computer tools, databases, search methods and procedures used in everyday examining work, as well as providing the opportunity to gain legal and practical expertise. If you're not already proficient in all of the three official languages (English, French and German), training is provided.

Wherever you work, you'll need to keep up to date with the latest research and technical and legal developments throughout your career. This can be done by taking further specialist qualifications in areas such as IP law, or through learning new languages or undertaking technical training to develop skills in new technology. Training can include seminars, courses and visits to companies and trade fairs.

Career prospects

There is a structured career path within the IPO. After two to five years as an associate patent examiner, you can progress to patent examiner. After a few more years of development, you can be promoted to senior patent examiner and become a subject matter expert and leader within your division.

Promotions at this level are non-competitive, so you don't need to wait until there's a vacancy. Promotion occurs when you reach the required level of performance. However, more senior positions, such as deputy director and above, are competitive.

As your career progresses, you will usually develop specialist expertise within a particular area such as cybersecurity, biotechnology, telecommunications or electrical engineering, although opportunities may arise to change specialist subject areas. There may also be opportunities to train as a general manager and move to other government offices.

You will usually be appointed on a fixed-term contract for a period of up to five years at the EPO, subject to successfully completing a one-year probationary period. It may be possible after the five years to convert to a permanent appointment depending on your performance and the needs of the service. Career development opportunities are available via the EPO Talent Academy.

Experienced examiners may become a senior expert in their area of expertise or a team manager. Other possibilities for development include tutoring, training or short-term missions to other countries.